Booth Information:  
Your tradeshow package includes: one draped 6ft table, 2 chairs, nightly cleaning service, garbage cans, wireless internet access, and an electrical outlet.  The exhibit area is carpeted.  Large floor stands and backdrop displays are discouraged and will not be permitted unless they are less than 6ft wide and their depth is not obstructive to the walkway. Table top signage and/or banner stands are preferred.

Inbound Shipping: 
FAHP will be working directly with FAIRMONT TURNBERRY RESORT for TradeShow Decorator Services. Materials can be shipped directly to the hotel one-week prior to conference (September 13-18).                                  

Please address your shipping label as follows:
FAIRMONT TURNBERRY RESORT
RUBEN  FUENTES, CONFERENCE SERVICES MANAGER
FOR : FAHP 2010 ANNUAL CONFERENCE; Exhibit table # ___ for       EXHIBITING FIRM'S NAME         
19999 WEST COUNTRY CLUB DRIVE
AVENTURA, FL 33180
PH: 305-932-6200 Ext. 6238 
piece #____ of _____pcs                                

Drayage Fees: 
All shipments to the resort will be charged a $ 10 per package handling fee.  Any freight coming in on a pallet will be charged $50  handling/storage fee.  All fees will be billed to your room.  If you prefer to pay via credit card, please complete the attached CREDIT CARD AUTHORIZATION FORM  and fax to the hotel as directed on the form.

Outbound Shipping:
UPS and Fedex will be picking up outbound shipping after show closing.  Please have your billing information available for the shipping labels.  Exhibitor is responsible for repacking/boxing materials, addressing shipping labels and leaving boxes on their tables for pickup.  All exhibit materials left behind will be removed and disposed of without liability to the Association or hotel.

Schedule:
Move-in/Setup: 
Sunday, Sept. 19; 2pm -- 4pm; or Monday, Sept. 21st 7am -- 8am. 
Installation must be fully completed by Monday morning, Sept. 20th at 8am.

Tradeshow Open:
Networking Breakfast in Exhibit Hall:  Monday, 9/20; 8am -- 9am
Tradeshow and Reception:  Monday, 9/20; 5:30pm -- 7pm
Tradeshow and Dessert Reception: Monday, 9/20; 8:30pm -- 9:15pm

Move-out/Tear-Down:
Tuesday, Sept. 21; 7AM -- 9AM

You may begin tearing down (preferred) at 9:15pm after the conclusion of the reception on Monday evening, Sept 20.  All tear down must be completed by Tuesday 7am -- 9am. Hotel staff will be available for assistance.
 

Exhibit Hall Layout

Table Assignments


Liability:
All inbound/outbound shipping costs as well as drayage handling fees are the responsibility of the vendor.  Exhibitors should insure all shipments for the time the shipment is out of their care and custody.  FAHP and the Resort will not be responsible for damages to uncrated materials, materials improperly packed, concealed damage, count loss or theft of exhibitor materials.

Please refer to the Terms and Conditions in the Sponsorship Prospectus for further information pertaining to exhibitor responsibilities and other tradeshow requirements.

Rentals:
Rental items are very limited.  Please contact Jeanice at meetingplanner@fahp.net as soon as possible if you are in need of renting electronic equipment for your table top display.